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    Privacy Policy

    Effective Date: May 10, 2026

    XS Systems (“Company,” “we,” “our,” or “us”) values your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visitxssystems.io, communicate with us, submit forms, book appointments, receive SMS communications, or use any of our services.

    By using our website or services, you consent to the practices described in this Privacy Policy. If you do not agree with this Privacy Policy, please do not use our website or services.

    1. Information We Collect

    We may collect information you voluntarily provide to us, including but not limited to:

    • Full name
    • Business name
    • Email address
    • Phone number
    • Mailing address
    • Website or social media information
    • Billing information
    • Project details or inquiries
    • Communication preferences

    We may also automatically collect certain technical and usage information when you access our website, including:

    • IP address
    • Browser type
    • Operating system
    • Device information
    • Pages visited
    • Time spent on pages
    • Referral URLs
    • Cookies and analytics data

    2. How We Use Your Information

    We may use the information we collect to:

    • Provide and manage our services
    • Respond to inquiries or customer support requests
    • Schedule consultations and appointments
    • Create, maintain, and improve websites, automations, ads, and digital systems
    • Send service-related updates and notifications
    • Process transactions and invoices
    • Send promotional or marketing communications
    • Improve website performance and user experience
    • Detect fraud, abuse, or unauthorized activity
    • Comply with legal obligations

    3. SMS/Text Messaging Policy

    By providing your mobile phone number and opting in, you consent to receive SMS or MMS messages from XS Systems. These messages may include:

    • Appointment confirmations and reminders
    • Project updates
    • Customer support communications
    • Follow-up messages
    • Promotional or marketing messages

    Message frequency may vary. Message and data rates may apply depending on your mobile carrier plan.

    You may opt out of receiving text messages at any time by replying STOP to any message. For assistance, reply HELP or contact us directly.

    Consent to receive SMS communications is not a condition of purchase.

    SMS opt-in information and phone numbers collected specifically for SMS purposes will not be shared, sold, rented, or disclosed to third parties or affiliates for their marketing purposes.

    4. Sharing and Disclosure of Information

    We do not sell your personal information. However, we may share information with trusted third-party vendors or service providers that help us operate our business and website, including:

    • CRM and automation platforms
    • Hosting providers
    • Analytics providers
    • Payment processors
    • Email and SMS communication providers
    • Advertising and marketing platforms

    These providers are only authorized to use your information as necessary to provide services on our behalf.

    We may also disclose information if required to do so by law or if we believe such action is necessary to:

    • Comply with legal obligations
    • Protect and defend our rights or property
    • Prevent fraud or abuse
    • Protect the safety of users or the public

    5. Cookies and Tracking Technologies

    We may use cookies, pixels, analytics tools, and similar tracking technologies to improve website functionality, analyze traffic, personalize content, and support advertising efforts.

    You may disable cookies through your browser settings. However, certain parts of the website may not function properly.

    6. Data Retention

    We retain personal information only for as long as necessary to fulfill the purposes outlined in this Privacy Policy, comply with legal obligations, resolve disputes, and enforce agreements.

    7. Data Security

    We implement reasonable administrative, technical, and physical safeguards designed to protect your personal information. However, no electronic transmission or storage method is completely secure, and we cannot guarantee absolute security.

    8. Third-Party Services and Links

    Our website may contain links to third-party websites, booking systems, payment processors, or external platforms. We are not responsible for the privacy practices or content of those third-party services.

    9. California Privacy Rights (CCPA & CPRA)

    If you are a California resident, you may have certain rights under the California Consumer Privacy Act (“CCPA”) and California Privacy Rights Act (“CPRA”), including the right to:

    • Know what personal information we collect and use
    • Request access to your personal information
    • Request deletion of your personal information
    • Correct inaccurate personal information
    • Limit the use of sensitive personal information
    • Opt out of the sale or sharing of personal information
    • Receive equal service and pricing even if exercising privacy rights

    XS Systems does not sell personal information as defined under California law.

    To exercise your rights, please contact us using the contact information provided below.

    10. California Online Privacy Protection Act (CalOPPA)

    In accordance with CalOPPA, users may visit our website anonymously. Once this Privacy Policy is created, we will add a link to it on our homepage or at minimum on the first significant page after entering our website.

    Our Privacy Policy link includes the word “Privacy” and can easily be found on the specified page.

    Users will be notified of any privacy policy changes on this page.

    Users may request changes to their personal information by contacting us directly.

    Do Not Track Signals

    Some browsers include a “Do Not Track” (“DNT”) feature. Because there is currently no accepted standard for how to respond to DNT signals, our website may not respond to such signals.

    11. Your Rights and Choices

    You may:

    • Opt out of marketing emails
    • Opt out of SMS communications
    • Request access to your information
    • Request deletion or correction of your information
    • Disable cookies through browser settings

    12. Children's Privacy

    Our services are not directed toward individuals under the age of 13. We do not knowingly collect personal information from children.

    13. Changes to This Privacy Policy

    We reserve the right to update or modify this Privacy Policy at any time. Changes become effective immediately upon posting to this page.

    Your continued use of our website or services after changes are posted constitutes your acceptance of the updated Privacy Policy.

    14. Contact Information

    If you have questions about this Privacy Policy or your personal information, you may contact us at:

    XS Systems
    Website: https://xssystems.io
    Email: support@xssystems.io